Finance and Operations Manager (CDD)

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Details

23 May 2024

Paris / France

Job offers

ABOUT FEDORA

FEDORA - The European Circle of Philanthropists of Opera and Ballet is a non-profit organisation that supports creativity and innovation in opera and ballet. Through its funding programmes, the FEDORA Prizes Biennale and the Next Stage Grants, FEDORA provides both funding opportunities and capacity-building to its network of 130 opera houses, festivals and dance companies all over Europe.

Internationally recognized as the largest opera and dance competition and European Platform for new works in opera and dance, co-funded by the European Commission, FEDORA aims to guarantee the future of these art forms in Europe. Four prizes are awarded to promising teams who collaborate on the creation of new opera and dance co-productions, and on the involvement and education of new and young audiences. In parallel, the Next Stage Grants are attributed to projects that drive innovation through sustainable, inclusive, and digital transformation on, behind, and beyond the stage.


JOB DESCRIPTION

FEDORA is offering a full-time job for a Finance and Operations Manager to join our international team while reporting directly to the Director.

The ideal candidate will be the right-hand person to the Director, and should have a profile with strong financial and operations management background with great attention to detail, the ability to meet deadlines, with high efficiency and proactivity. The key qualities for this role are analytical skills and operational excellence.

MISSIONS

  1. Financial Coordination

The Finance and Operations Manager will be the key contact of the FEDORA team and of service providers for the processing of payments. In coordination with an accountant, they will handle FEDORA’s pre-accounting processes and will also collaborate with FEDORA’s Director on financial planning and monitoring.

This role therefore requires a solid financial and/or business coordination experience.

Financial missions:

  • Manage and monitor FEDORA's annual budget.
  • Oversee day-to-day financial operations, including accounts payable and receivables.
  • Manage outflow of funds and track costs with service providers and with FEDORA’s departments (Fundraising, Funding Programmes and Communications).
  • Maintain accurate and organised financial records and documentation.
  • Prepare financial reports for the Director, Board Members and General Assembly.


  1. Operational Coordination

Preparation of the Board Meeting and General Assembly

The Finance and Operations Manager will help the Director coordinate with department heads to prepare FEDORA’s bi-annual Board Meetings and annual General Assembly.

EU-funding Coordination

The Finance and Operations Manager will help with the coordination of future public funding grant applications and of ongoing grant monitoring and reporting. As the FEDORA Platform is co-funded by the Creative Europe programme of the European Union, the Finance and Operations Manager will assist FEDORA’s Director in monitoring and reporting on the impact and other processes related to EU-funded activities.

Human Resources Coordination

The Finance and Operations Manager will organise the recruitment process of new FEDORA team members while coordinating HR-related matters.

Office Management

The Finance and Operations Manager takes charge of office operations while implementing and improving administrative processes to enhance efficiency. One of the main responsibilities is the coordination of the agendas of the President and of the Director as well as the coordination of travel arrangements for the management team. In the future, these tasks will be executed with the assistance of an intern who will be reporting to the Manager.


  1. Legal Coordination

The Finance and Operations Manager will be the key contact of FEDORA’s internal departments in establishing and reviewing contracts, working in close collaboration with FEDORA's external legal expert partner.

Legal coordination missions:

  • Help prepare contracts in collaboration with FEDORA’s department heads
  • Coordinate partnership with FEDORA’s legal partner
  • Manage e-signature processes and follow up with service providers.


REQUIRED PROFILE

Education & work experience

We are seeking a candidate with financial and organisational skills and experience :

  • At least 2 years of experience in financial or business management
  • Master’s degree in business, finance, management, economics, law or public administration

Required skills

  • Outstanding verbal and written communication skills
  • Financial skills and ability to work with pre-accounting and expenses softwares
  • Excellent organisational, planning, and time-management skills
  • Meticulous with strong attention to detail
  • Understanding of nonprofit accounting principles and compliance requirements
  • Excellent interpersonal and team-building skills
  • Working experience with Microsoft Office, accounting software, CRM, and Google Suite tools

Language skills

Native French (requirement)
English (fluent written and spoken)
Additional languages are an advantage  

CONTRACT DATES

Full-time job (CDD) as of July 2024 with the possibility to be transformed into a CDI

APPLICATION DEADLINE

5 July 2024. You can apply via the form here.

WORK LOCATION

FEDORA, Palais Garnier, 8 rue Scribe, 75009 Paris, France
79 rue du Mont-Cenis, 75018, Paris, France
and remote working

COMPENSATION

Compensation according to profile + 50% public transport ticket + access to the company cafeteria

CONTACT

For more information, contact:

Eléonore Benedetti, Administration Coordinator

eleonore.benedetti@fedora-circle.com  


Join us

Apply to join the FEDORA Team!

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